CLICK HERE TO DOWNLOAD THE 2013 MOCCA FEST EXHIBITOR APPLICATION
Location
The 2013 MoCCAFest will be held at the 69th Regiment Armory at Lexington and 25th Street in New York City. We will make every attempt to satisfy requests for specific tableattributes but cannot guarantee fulfillment of every request. The placement of your table is at our sole and absolute discretion.
Schedule
The 2013 MoCCAFest will last for two days: Saturday, April 6th and Sunday, April 7th. The event will be open to the public both days from 11:00am to 6:00pm.
Exhibitor set-up and check-in will be held the afternoon of Friday, April 5th, and the morning of April 6th. Teardown will be on April 7th following the close of the festival. Specific hours
will be e-mailed to exhibitors closer to the dates of the festival. MoCCAFest reserves the right to add, remove, or otherwise change the designated times for set-up, teardown and
other scheduled events and programming.
Admittance to the exhibitor room during set-up and breakdown will be limited to those exhibitors with exhibitor badges only.
Applying to the Festival
Due to overwhelming demand for space, the Society of Illustrators insists that all applicants receive a receipt or an e-mail acknowledgment upon submitting their application to
exhibit. Applications to the 2013 MoCCAFest will only be accepted by e-mail, fax, return receipt mail or in person. We are not responsible for lost applications. You must receive a
receipt or e-mail acknowledgment.
All payments must be made by credit card, check, money order, or cash (in person only). All payments must be made in US DOLLARS; otherwise there will be an additional bankprocessing
fee of $25. Make checks payable to The Society of Illustrators. There will be a $25.00 charge for all returned checks.
Please deliver your application and payment to the address at the top of the application or e-mail it to exhibitors@moccany.org.
Filing an application is not a guarantee of space or placement.
Application Specifics
“Billing Information” Section: Your table should pick one person to fill out this section who will then be considered the “applicant of record” for that table. All festivalrelated
correspondence will be conducted via e-mail with that person, who is in turn responsible for passing the information to his or her tablemates and keeping MoCCAFest
informed of any address changes.
“Exhibitor Information” Section: Please fill in the information each exhibitor would like to represent himself or herself with. This information will be used in the online exhibitors list and
the printed event guide (the “website” specified will be a hyperlink from the exhibitor’s name on the online list). If you need a badge for someone who should not be included in these
listings, such as someone who is helping run the table but is not an artist, please check the appropriate box on the Exhibitor Badge Information sheet.
“Table Information” Section: Only publishers (with a catalog of at least 10 titles and representing at least 5 artists), collectives (groups of artists who work collaboratively) and [501(c)
(3)] not-for-profit organizations can apply for more than one table. All other applicants should check the “standard exhibitor” box. No exhibitor can apply for more than 4 tables. Each
full table is 6’x2.5’ and comes with 2 chairs and 2 exhibitor badges; each half-table comes with 1 chair and 1 exhibitor badge.
Refund Policy
Should the need arise for any confirmed exhibitors to drop out of exhibiting at the 2013 MoCCAFest, our refund policy is as follows:
• There is a $50 non-refundable deposit on all exhibitor space.
• After December 30, 2012, the non-refundable deposit rises to $100 per table.
• After February 15, 2013, all payments are non-refundable.
• Refunds will only be issued upon the resale of the canceled tables.
• Reservations are not transferable or exchangeable.
Fine print
Exhibitors are restricted to comic and cartoon artists and their representatives. This includes: original art dealers, artists of creator-owned comics, publishers, and writers, selling only
comic/cartoon art, comics, and associated products they have produced. No dealers are permitted.
MoCCAFest and its representatives are not responsible for any loss, damages, claims, or injury. All exhibitors are expected to adhere to all New York City, New York State, and 69th
Regiment Armory rules and laws.
In addition, the following rules must be observed:
• Exhibitors shall keep all designated areas clean and will not nail, screw or attach anything to the 69th Regiment Armory facilities.
• Outside alcoholic beverages and the use of any illegal substances in the 69th Regiment Armory during festival hours is prohibited .
• The subletting of exhibit space without prior written permission of MoCCAFest is prohibited.
• No item of any type may be placed in the aisles. All display material must conform to local fire regulations.
In the event that an exhibitor is removed from MoCCAFest for failure to abide to any of these rules, all monies paid to shall be forfeited to the Society of Illustrators and no refund
shall be made.
Exhibitors shall not utilize any fixture, device, merchandise or activity that is illegal, in bad taste, or detrimental to MoCCAFest or the comics industry (as determined by the Society
of Illustrators in its sole discretion).
Our “Adult Content” policy is: We respect your First Amendment rights, but we try our best to keep the event a safe place where parents can be proud to take their kids. Therefore,
we respectfully request that there be no openly displayed material depicting explicit violence, nudity, or sexual conduct. Adult material must not be sold, given, distributed, or
accessible to minors. Basically, if a kid who looks under 18 picks up something that is meant for adults, stop them. It’s a small compromise for which the community will thank you.
Exhibitors are solely responsible for all taxes. If you are selling taxable items, you are required by New York State law to file the “Application for Registration as a Sales Tax Vendor
(DTF-17)” form. This form and more information can be found here.
If you need help filling out the form or need information about what items are taxable, go to http://www.tax.state.ny.us/forms or call (800)-225-5829 for assistance If you already have
a resale number for New York State, remember to bring a copy of your Certificate or Authority to the Festival for presentation if requested.
In order for everyone to have the best event possible, we ask that you respect your fellow exhibitors, especially in terms of noise and space use consideration. If any problems arise
during MoCCAFest, please ask Exhibitor Relations for guidance.
MoCCAFest shall have the full power in the interpretation and enforcement of all contract regulations contained herein and the power to make such amendments thereto, and such
further rules and regulations shall be considered necessary and proper.
Should you have any additional questions, please direct them to Emma Rivera, exhibitors@moccany.org, or call the office at 212-838-2560.
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