Instructional Walkthrough for Online Book Submissions as an Illustrator

Creating an Account

  1. Go to soicompetitions.org.
  2. Click the “Enter Work” button inside The Original Art 2020 Competition information box.
  3. You will be taken to a new page to enter login credentials.  To the right of this prompt box you will see a button that says “Register an account here.” When you scroll over this button, the words “I need an account!” will appear.  Click this.
  4. You will be taken to a new page titled “Create a new account.” You will see that the first option is “I am an illustrator.  I plan to upload only work that I have created.” Click this.
  5. The site will request your email address.  Enter your address, then click “Send Email.”
  6. The site will send you an email prompting you to follow a link to complete the creation of your account.  The sender’s address of this email should be: noreply@soicompetitions.org, and the subject line should be: “A message from Society of Illustrators.”  Please note: This email may be automatically pushed to your spam/ junk folder, so be sure to check these folders before reaching out to breann@societyillustrators.org for further assistance.
  7. By clicking the link provided in the email, you will be taken to a page that will enable you to complete your account registration and log into that account.  You may also receive another email confirming your account’s creation and stating the login credentials you provided.

To Enter Your Submission(s)

  1. Go to soicompetitions.org.
  2. Click the “Enter Work” button inside The Original Art 2020 Competition information box.
  3. Log into your illustrator account with the credentials you created.
  4. You will be taken to a page to start uploading your work.  You will need to upload a JPEG image file of the book’s cover and a PDF of the entire book and fill in the required credit information. The file for the JPEG should be 72 DPI, RGB at a minimum of 1,000 pixels wide on the longest side if the image is horizontal, and a minimum of 800 pixels wide if it is vertical. There is no official size limit for PDFs, but if you are having difficulties uploading, you may have to drop your file size down, we suggest dropping the DPI down to 100-150, which will make the file size smaller and keep it at a clear visibility for the process.
  5. Important: Please be sure to check the box if this book is eligible for the Dilys Evans Founders Award, an annual prize for the most promising new talent in the field of children’s book illustration. To be eligible, an artist may have no more than three books published in the US and may not have won the award before.
  6. Once you have completed all required fields, an “Add Entry” button will appear.  Click this to complete the entry. Please note: PDFs will not be stored on the site, nor will they be downloadable through the portal. Our online competitions platform is a secure server, and judges will only be able to view these password protected files to select the in-show books and medal winners.
  7. On this page now, in the right-side box, you will see a thumbnail image of the book cover image you uploaded.  This indicates that the site accepted the entry. Please note: The thumbnail may show only a portion of the image. This does not reflect how the image will appear to the judges; it will appear to them as you saw it in the preview window, after uploading the image file to the site.  If no thumbnail image is present, please confirm that the book cover image file is at the correct specs. The site may not accept image files greater than the specs requested.
  8. If you wish to enter another submission, you can do so on the left side of the page, then repeat the process.

Important: there is no formal “Submit Entry” button to click once you have completed this process.  The site remains open for possible edits to entries until the deadline occurs.  After the deadline, the site will automatically take the files and information that you’ve provided and send them to the judging portal for consideration.

Editing Your Submission(s)

  1. If you are still logged into your account or if you have logged back into your account, look for the thumbnail(s) of book cover images within the right-side box.
  2. If you hover over the submission thumbnail you wish to edit, a pencil icon will appear.  Click this icon.
  3. The site will now display the cover image file, PDF, and credit information provided for this entry.  You will be able to edit any of these items, then click “Save Entry” to update the information and / or files.

To Pay for Your Submission(s)

  1. Once a thumbnail image appears, an invoice box will pop up to enable you to pay for your submission.  Once you have finished uploading all submissions, you may pay the invoice for the total due.
  2. Paying your invoice confirms your entry into the competition. Please note: If you generate a printable invoice to send with your check, you cannot change course and pay with a credit card online.  If you choose to pay by check, please make it payable to: Society of Illustrators.  If you are a Society of Illustrators member, you may bill your account for the entry fee.  Please generate your invoice and then contact melissa@societyillustrators.org. If you do not see your member discount reflected in your on-line invoice, please contact the Society before generating a printable version.

 

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